IRS-accurate withholding
Federal income tax, Social Security, Medicare and FUTA calculated with the current IRS Publication 15-T percentage method, including wage-base caps and Additional Medicare Tax thresholds.
Pay schedules & timecards
Weekly, biweekly, semimonthly or monthly pay schedules, with timecard entry for hourly employees each pay period.
Deductions
Pre-tax and post-tax deduction handling applied consistently on every paycheck run.
1099 contractor payments
Track contractor payments separately from W-2 payroll, with year-to-date totals ready to hand off for 1099-NEC prep.
Paystubs & payroll registers
Clear, downloadable paystubs for every pay period, plus payroll registers summarizing an entire run.
Quarterly filing packages
Form 941 and state filing figures prepared each quarter and packaged as a downloadable PDF, ready for you to review and file.
Year-end forms
W-2 and 1099-NEC figures assembled from the year’s payroll and contractor payment records.
Document center
A document vault for company and worker records, kept alongside the payroll data it relates to.
Self-service onboarding
Employees and contractors fill in their own details, address and W-4 elections through a secure, single-use link — not a paper form an admin re-types.
Three role-scoped portals
Employers, employees and 1099 contractors each get their own login, enforced at the database level so nobody sees data that isn’t theirs.
Multi-company access
Bookkeepers and owners managing more than one company can access each one from a single account, scoped correctly to each.
Full payroll & company history
Every pay period, every paycheck run and every company stays on record — nothing lives only in someone’s memory or a spreadsheet.
Where state payroll stands today
New Jersey has full automatic state withholding calculation. See New Jersey payroll details → Employer state tax registration details can also be captured at signup for New York, Pennsylvania, Ohio, Indiana, Michigan and Minnesota, ahead of full withholding support landing in those states.
What’s deliberately not included yet
Ideal Workforce does not originate ACH, run direct deposit, remit tax deposits, or transmit returns to the IRS or a state agency on your behalf today. You keep control of paying employees, making tax deposits, and filing returns while that groundwork is built out. Read the full boundary →
See it running on your own company
Every feature above is included starting at $49/month plus $4 per active worker.